We are all familiar with the art of “circling back” and “just checking in” when you never got a reply. You don’t have a proven follow up email template, so you hesitate before typing.

What can you say to catch their attention and get them to write back?

Below are 5 templates to copy and paste right now, for your every need:

The “Nice To Meet You” Email

When you have a mutual conversation with a stranger, it’s safe to assume they’ll welcome an email from you.

(Keyword: mutual)

For a fast follow up, plug this information into a pre-set template:

  1. How you met — Refreshes their memory
  2. A takeaway from your conversation — Shows you were listening
  3. Your ask — Keeps the ball moving

Suggest a time as a starting point, but keep your request flexible to give them control.

How To Write An Introduction Email

Someone just tapped on the network you’re so proud of, asking for an intro.

If they did it right, they made it easy for you by sending along all the necessary info.

Which means you have a key insight already: the value that they plan to provide. Don’t forget to CC the person who requested the intro, so they can pick up the convo where you leave it off.

When You Just Left A Voicemail — Your Follow Up Email Template

How many of your missed calls that go to voicemail are actually missed?

Chances are your prospect could be actively ignoring you.

Capturing their attention won’t be an easy feat — but it’s possible if you prove there’s alignment.

After you leave a voicemail message, send an email to reiterate your value statement.

The Colleague Referral — What To Do When You’re Sent To Someone Else

Sometimes, that account you’re chasing turns out to be a wild goose.

If Recipient 1 bounced you to another person, keep in mind the context with this new person:

These are the steps to take with your follow up email:

  1. CC the colleague you first emailed to increase your chances of a reply by 12%.
  2. Ask yourself, what pain point does my company solve? How exactly does it solve it?
  3. Turn this into a problem-solution specific to your recipient’s role in his/her org.

Try adding a testimonial link to your email signature. Social proof makes your company more compelling, and hyperlinks let you track clicks.

The Follow-Up Email to Send After a Meeting

Lucky you — whoever you’re emailing is invested in your relationship. They just spent their time meeting with you, and they’re probably going to read your follow up.

But how can you go beyond opens and increase replies?

Do the work for them. Recap everything so all they do is confirm that 1) they received your email, and 2) your summary is accurate.

A Follow Up Email Sample To Send After Your Interview

You just walked out of a great interview and you want to set yourself up for success.

How do you balance being polite with standing out from the rest of the candidates for the job?

Easy: take the extra 60 seconds to personalize your thank you to each person.

Two things to remember here:

  1. Whoever you talked to has a busy schedule. They spent their valuable time on your interview; show them it wasn’t wasted. Generic emails are careless and imply that you aren’t invested in the opportunity.
  2. The individuals you interviewed with are all colleagues, which means they talk. Don’t be the interviewee who blasts the same thank-you email to everyone.

How to write a follow up email after your interview:

Personalize your email in three ways to show you were listening and you’re invested:

Paragraph 1 — Recap one point of discussion from your conversation

Paragraph 2 — Refer to their team’s relationship with your team to-be

Paragraph 3 — Mention a detail that the interviewer disclosed to you